Auto-archiving with SharePoint while retaining accessibility

SharePoint Storage Is Exploding—But “Just Archive It” Isn’t the Answer

In today’s digital workplace, organisations are creating content at an unprecedented scale. From Word documents and PDFs to high-resolution images and rich media files, SharePoint has become the go-to platform for collaboration and content management. But over time, something shifts. What started as a dynamic collaboration hub slowly morphs into a bloated, expensive storage system. And as storage costs climb, IT teams are under pressure to act.

The Default Response: “Just Archive It”

Faced with rising costs, the typical response is straightforward: Move inactive files to cheaper storage. Problem solved. At first glance, it works. Files are archived, costs drop, and everyone breathes a sigh of relief. Until the support tickets start rolling in. “Where’s my document?” “I need that file from last year’s project.” “Why can’t I access the image I uploaded last month?” Suddenly, the cost savings are offset by lost productivity, frustrated users, and an overwhelmed IT helpdesk.

The Real Challenge: Balancing Cost and Accessibility

The truth is, not all files are accessed frequently, but many are still accessed occasionally. And when they are, users expect instant access. So how do you reduce storage costs without sacrificing usability? That’s the challenge Mizorix set out to solve.

Introducing Filer: Smart Archiving for SharePoint

Filer is our SharePoint-based Electronic Document and Records Management System (EDRMS), designed to bring intelligence and user empowerment to archiving. Here’s how it works: Filer identifies less active files and automatically moves them to Azure Blob Storage, a far more cost-effective solution than keeping everything in SharePoint. Archived files don’t disappear. They remain visible and accessible to end-users through Filer’s intuitive interface. No IT intervention required. If a user needs a document, they can retrieve it themselves. No waiting. No support ticket. Just seamless access.

Smart Archiving = Smart Savings

Filer doesn’t just reduce storage costs: it reduces support overhead, improves user satisfaction, and keeps your SharePoint environment lean and efficient. Because smart archiving isn’t just about saving money. It’s about saving time, reducing friction, and empowering users.

Want to Learn More?

If your organisation is struggling with SharePoint storage costs and clunky archiving processes, let’s talk. Filer by Mizorix could be the solution you’ve been waiting for. Get in touch today.